Outdated Printing Solutions. Are you wasting time waiting on office machines? Is there often a queue at the printer while co-workers wait their turn for an agonisingly slow machine to print their documents? Is the spend on service and repair costs too high? Does your machine often cause incompatibility hold-ups with other devices in the office? If old machines can no longer accommodate, communicate and work for you to save money and deliver efficiencies, it’s time to upgrade.
Although we live in an age where business operations are defined by cloud computing, file sharing, tablets and, smartphones, there remain areas of industry that rely on printing to communicate effectively with their clients and between their co-workers. When it comes to printing solutions for various business environments, there are many options available whereby modern multifunctional devices now provide solutions to problems faced by obsolete printers. Outdated technology can actively harm your workplace’s productivity and efficiency and should be upgraded as soon as possible.
Benefits of a Multifunctional Printing Solution In Your Business
Workplaces pride themselves on having the latest and greatest in technology for employees and clients alike. While this is a generator of higher profit margins and increased productivity, investing in new equipment has many more advantages. Besides being easy to use once set up and configured, some of the main benefits include:
1 – Saving. Costs are lowered through time-saving and reduced device quantities. Less floor space is needed, storage of fewer device supplies and consumables, reduced support and maintenance costs, and reduced training frequency for printing processes are minimised and streamlined.
2 – Low Maintenance. Fewer devices and standardised models in a fleet mean centralisation, easier management, and thus less maintenance.
3 – Uniformity. Simplifying print environments through a well-managed network printing program ensures one can train employees to use central devices, resulting in greater efficiency in the workplace.
4 – Enhanced Capabilities. Network printers are capable of more complex tasks and higher volumes. They have better capabilities when it comes to speed, capacity, paper handling, and finishing. They are thus also higher quality devices and have an extended product lifecycle.
5 – Remote Use Enabled. Networked multifunctional devices accommodate employees who work from remote locations and who still need to print. Connection to a network via the Internet enables employees to send documents from anywhere, to print.
6 – Multiple Device Use. Office environments are diverse where some departments require high-quality graphics and others larger print volumes. Networked solutions provide the ability to select the appropriate printer based on unique requirements.
7 – Control & Security. Embedded software in modern multifunctional devices offers functionality to customise usage settings for tracking, monitoring, and restrictions, thus saving on unmanaged costs. Data is secure through password-protected access, onboard hard drive storage, and other features focused on document protection.
8 – Economy through Green. Modern machines will help your business work greener by reducing your carbon footprint, saving your business money, and improving efficiencies. They are more economical as they’re manufactured from biodegradable parts and have a far lower energy consumption.
Which Printing Solution Suits your Needs?
Determining what print solution and which printers your business needs depends upon core business operations. There is no single answer for every business or every situation. Consult with our print specialists to identify your company’s needs, and we’ll tailor the best solution for your business.